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Assistant to the management 60 - 70% (m/w/d)

  • Mint Jobportal
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MINT Digital Services AG – Global Music Administration

Mint Digital Services is at the forefront of global digital music administration. On behalf of collective management organisations, independent management entities, songwriters, composers and publishers, we administer agreements with digital music services. We provide our customers with state-of-the-art technological, financial, and analytical services and manage repertoire and catalogues through our advanced technologies and highly experienced team. A joint venture between the US music rights organization, SESAC, and the Swiss collective management organization, SUISA, MINT also supports SESAC’s and SUISA’s online licensing entities, SESAC Digital and SUISA Digital, in all back-office functions.
 
For our Zurich office we are seeking support to assist the CEO's assistant and provide direct assitance to the rest of the management team.

Your Tasks

  • Managing and drafting correspondence with external partners, including confidential information
  • Organising, planning and debriefing meetings and projects
  • Organising and managing staff travel schedules including meetings at conferences
  • Preparing agendas for and taking minutes of management meetings
  • Drafting presentations for the management and the board
  • Completing expense reports for the management
  • Drafting and maintaining internal regulations up to date
  • Filing and record-keeping, both digital and analogue 
  • Formatting and visualising documents
  • Organising events
  • Supporting foreign staff in settling in Switzerland
  • Office Management and administration of Jira & Confluence tools

Your Profile

  • You have a bachelor’s degree or a commercial apprenticeship (KV) with further education.
  • You have in-depth knowledge of Microsoft Office especially Excel, and Power Point. Knowing Jira and Confluence is a plus.
  • You are fluent in English and conversational in German. Further languages are a plus.
  • You have strong organizational skills with the ability to prioritize multiple tasks simultaneously 
  • You embody high interpersonal skills and a strong spirit while working under pressure.
  • You show initiative and have a pragmatic and convincing personality with a strong hands-on mentality.
  • You are capable of building strong relationships with our stakeholders, the staff, our external partners and our clients.
  • You are a forward thinker, seek opportunities and propose solutions, are trustworthy and know how to handle sensitive and confidential data.
  • High interest in the music business and its functioning are a must, experience in the music industry and having worked in an international environment are a plus.

Your application

  • An exciting position in the music industry in an international company and environment
  • Play an active role in shaping the future of Mint Digital Services! Become part of our team and take on a varied range of tasks with a high level of personal responsibility and room for your ideas
  • Attractive employment conditions with above-average social benefits
  • An open, uncomplicated and collegial working atmosphere
  • Flexible working hours and the option to work from home
Does this appeal to you? Then we look forward to receiving your application documents with photo via our application portal.